Groupmax : Merits

To make the most of human and intellectual resources, companies need both a flexible IT environment that can adapt to fast-changing work styles, and a new approach to business.
In addition to its groupware and workflow functionality, Groupmax now supports advanced collaboration functionality to help organizations adapt to recent changes in work styles. These enhancements include:

• Ability to create new insight that transcends traditional organizational structures
• Anytime, anywhere communication and access to information
• Customization to enable smooth data exchange with overseas offices

Collaboration

Collaboration can yield the following benefits:

Communities that transcend organizational structures, to assist business implementation

Groupmax Version 7 enables the flexible formation of cross-functional teams (communities), unconstrained by organizational structure. It promotes sharing of goals and strategies to assist in creation of new insight, because by making better use of intellectual property, an organization can increase its productivity.

Utilization of existing knowledge, to increase business productivity

Groupmax Version 7 makes possible discussion in the form of electronic forums, to help teams solve problems quickly. Team members can also share files and other resources within the team, to apply knowledge efficiently.

Employee empowerment

Groupmax Version 7 provides a corporate portal to let those important to your business, from managers to staff, and suppliers to customers, quickly access the information that they demand, anytime, anywhere.

Smooth information exchange with overseas offices

The menus in Groupmax Version 7 can be switched between Japanese and English, to deal with the increasingly bilingual environments that are part of globalization.

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Workflow

Groupmax Workflow provides workflows to increase productivity through automation of operations, and to assist in decision-making.
Knowledge workflow is accomplished through a combination of the following functionalities:

• Workflows that can handle a variety of operations, for superior processing capacity, reliability and operability.
• Knowledge management strongly tied to knowledge mining systems capable of natural-language search
• Document management to accurately keep track of all kinds of documents
• Mail, bulletin boards, schedules, and facilities reservations that promote the sharing and accumulation of knowledge, to stimulate smooth inter-company communication

Knowledge workflows can be applied to many business areas, such as the following:

In sales and marketing:

• Creation, distribution, and safekeeping of daily sales reports
• Requesting, approval, responding and safekeeping of additions to and queries of client requirements
• Creation, screening, approval and safekeeping of project proposals

In R&D:

• Creation, screening, approval, and safekeeping of research report documentation
• Creation, screening, approval, and safekeeping of patents
• Creation, screening, approval, and safekeeping of documents and manuals

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Groupware

Groupware is a kind of software designed to facilitate group interaction. Groupmax Groupware provides basic groupware functionality, such as electronic mail, bulletin boards, document management, scheduling and facilities management
Groupware can yield the following benefits:

Swift communication

Team members can use email to ensure anytime, anywhere communication, as information will get through to the intended recipient, even when they are away.

Reduced time for tasks

By accumulating and sharing technical know-how, teams can accomplish tasks in less time, for increased efficiency. The time required to search for information is also greatly reduced.

Paperless operations

Teams can use mail and mail attachments to get work done without printing and distributing hard-copy materials. And digital screening and approval mean that passing around paper memoranda is a thing of the past.

Assistance in decision-making

The accumulation and sharing of technical materials, combined with easy search capabilities, facilitate prompt decision-making.

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